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E-FILING INFO:


MiFILE Brief 2 - SCAO-Approved Court Forms and MiFILE 

MiFILE Brief 5 - Michigan Court Rules on Personal Identifying Information​

MiFILE Brief 9​ - Access to Electronic Records and AO 1999-4




​PII ​WEBINAR
 
 
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privacy in the courts

Protecting Personal Identifying Information​​ ​



L​atest Information



(July 2, 2021)​

Memo from State Court Administrator Tom Boyd: Amendment of Court Rules Regarding Personal Identifying Extended to January 1, 2022

(June 30, 2021)


MSC Administrative Order 2017-28: Amendment of Rules1.109 and 8.119 of the Michigan Court Rules​
(updated June 30, 2021)


MSC Administrative Order 2020-26: Amendments of Rules 1.109and 8.119 of the Michigan Court Rules​
(updated June 30, 2021)


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Purpose​​ and Background

More than a decade ago, the State Court Administrative Office (SCAO) began moving forward with a comprehensive records management policy.  Those efforts have resulted in significant changes regarding the way courts deal with records, and the way the general public will be able to access them.  Key changes are now scheduled to take effect January 1, 2022​.


In May 2019, the Michigan Supreme Court published for comment and then adopted various rule revisions of MCR 1.109 and MCR 8.119 that prohibit filers from including PII on court forms unless it is necessary for the particular proceedings, and instead require they file an accompanying document that includes the actual data. (Additional rule revisions were proposed in October 2020​.)


As a result of the rule revisions, SCAO has undertaken a massive project revising hundreds of SCAO-approved court forms to protect against inappropriate disclosure of personal identifying information (PII) in court records.  


As part of that process, over 200 court forms were identified and modified, and SCAO recently released memos (see SCAO TOOLS in the right-hand column) detailing the changes made to existing court forms and how the changes will help to protect PII. 

 

As courts transition to statewide e-filing, SCAO is programming systems to protect PII (see MiFILE information in the left-hand column).  Ultimately, protecting PII will allow for a dramatic expansion of public access to court files as e-filing is expanded to additional courts statewide over the next several years.  Without such protection, public access will be severely limited.​​


Individuals being screened for employment, housing, or other purposes, can give consent to allow access to their date of birth or other PII.​